Help Desk Support: What It Is & Examples

Help desk support is necessary if you want to serve and maintain customers more effectively.

With its extensive issue management and customer interaction features, a help desk tool can assist you in achieving your customer service objectives. And if you believe that this technology is only suitable for large enterprises with thousands of clients, think again; even small companies can benefit from help desk software.

What is a help desk?

A help desk is a technology system that assists customer service teams in receiving, managing, organizing, automating, responding to, and reporting on customer inquiries and problems. Help desks typically consist of a ticketing system, an inbox, a routing or assignment system for representatives, and a dashboard for reporting.

It is essential to meet and exceed customers' expectations if you want to create a customer-centric business that focuses on increasing value and growth for customers. The best customer service is provided by humans utilizing cutting-edge technology to scale the impact of each support representative and the solutions they distinguish for customers.

Help desks are an example of such technologies. It enables your team to provide delightful service that converts customers into advocates, allowing you to become an effective flywheel organization, where the success of customers drives the growth of the business.

Favoring reactive customer support will receive your goodwill with your clients and help you form successful partnerships with them, and the foundation of great customer support is addressing and fixing customer issues.

What is help desk support?

Help desk support is the process of responding to customer inquiries, receiving tickets, fixing customer issues, and offering other customer service via a formal, organized software system. Help desk support is advantageous to customers due to its capacity to automatically prioritize problems without representative intervention.

You can compare help desk support with non-software-based customer service, i.e. face-to-face customer service.

Some businesses offer customer service via email and chat but do not utilize a dedicated help desk to manage tickets and customer inquiries. While the result may be comparable — a customer receiving assistance via an online channel — the process for representatives is significantly different. They must organize all emails, chat conversations, and social media direct messages on their own, which decreases productivity and increases clerical errors.

Help desk support automates this procedure for both sales representatives and clients. Here's one help desk support example:

• A client submits a support ticket.

• The ticket appears within the help desk software.

• It is assigned automatically to the next available representative.

• The representative responds to the ticket with a remedy.

• If the problem cannot be resolved, the customer responds to the ticket.

• The ticket has expired.

Here's another illustration of help desk support:

• A client sends an email to the customer service department.

• The conversation appears in the shared inbox of the team.

• The conversation is given to the next available representative.

• The representative and the customer exchange messages, with the customer using email and the representative using help desk software.

• If the issue has been resolved, the discussion is archived. If a problem is identified, a ticket is generated.

Help Desk Support Is Necessary for Business Growth

Help desk support is required if you wish to retain and delight your customer base more effectively. It makes it simple for customers to contact your service team and enables your support representatives to provide the highest level of service without compromising performance. As an outcome, you will be able to offer wonderful service experiences, which will contribute to your enhanced growth.